The privacy and security of your personal information is important to us and we are committed to protecting it. It is important you read this privacy notice carefully because it explains how we collect and process personal data about you and why we are using your data. This privacy notice also sets out your privacy rights and how the data protection law protects you.
Who we are and contact details
Charged Electric Vehicles Limited, trading as ChargedEV (“we”, “us” or “our” in this privacy notice) is the “controller” off your personal data which means that we are responsible for deciding how we hold and use personal data about you.
If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact us at ChargedEV, Silver House, Adelphi Way, Chesterfield, Derbyshire, S43 3LJ or by email email@example.com
The data we collect about you
Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data). We will collect certain personal data from you when you use our website, when you make contact with us about any of our products and services, when signing up as a customer and in order to change or cancel your products and services.
We may collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows:
- Contact Data includes your name, email and postal address, telephone number and any other relevant information we need in order to contact or identify you.
- Financial Data includes bank account and payment details relating to products and services you receive from us.
- Transaction Data includes details of products and services you have purchased from us.
- Technical Data includes internet protocol (IP) address which is a unique number identifying your computer, including information to identify your browser, device and network you are using.
- Usage Data includes information about how you use our website, products and services.
- Marketing and Communications Data includes your preferences in receiving marketing and your communication preferences.
We do not collect any Special Categories of Personal Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health, and genetic and biometric data). Nor do we collect any information about criminal convictions and offences from you.
If you fail to provide personal data
Where we need to collect personal data by law, or under the terms of a contract we have with you, and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you.
How is your personal data collected?
We use different methods to collect data from and about you including through:
- Direct interactions. You may give us your personal data by filling in forms or by corresponding with us by post, phone, email, via our website or otherwise. This includes personal data you provide when you:
- apply for our products or services;
- make an enquiry via our website;
- request marketing to be sent to you;
- give us feedback or contact us.
- We record telephone calls for training and monitoring purposes.
- Sometimes and where applicable information about you will come from other organisations such as your energy company, car leasing or vehicle hire provider, comparison website or someone else who provides you with goods and services and who thinks we have services or products that might be of interest to you. These businesses will be data controllers themselves and we encourage you to read their privacy notices for information about how they deal with information about you.
The legal basis for processing your personal data
We will only use your personal data when the law allows us to or where you have provided your consent. Most commonly, we will use your personal data in the following circumstances:
- Where we need to perform the contract we are about to enter into or have entered into with you.
- Where it is necessary for our legitimate interests and your interests and fundamental rights do not override those interests.
- Where we need to comply with a legal obligation including sharing information with government and regulatory authorities, when required by law or in response to legal process, obligation or request.
We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
We will provide you with choices regarding certain personal data uses, particularly around marketing material. You will receive marketing communications from us if you have requested information from us or purchased goods or services from us and you have not opted out of receiving that marketing. We will request your express opt-in consent before we share your personal data with any third party for marketing purposes.
We gather statistics around email opening and clicks using industry standard technologies including pixel trackers to help us monitor and improve email communications.
Opting out of marketing messages
You can ask us to stop sending you marketing messages at any time by following the opt-out links on any marketing message sent to you by contacting us at any time by post, telephone or email to firstname.lastname@example.org
Third party websites and hyperlinks
Our website may contain links to websites operated by third parties. The responsibility for the operation and content of those websites rests solely with the company controlling the third party website and will be governed by separate terms and conditions. We do not accept any responsibility or liability for the contents of any linked websites.
Disclosures of your personal data
Where necessary, we will share your personal data with:
- Other companies within our group of companies.
- Redde Northgate Plc, a group company which provides a range of group operational support services to us, including HR, IT, legal, finance and taxation, risk and compliance advice and assistance.
- Distribution network operators, Energy Network Association, energy suppliers and chargepoint manufacturers.
- Business partners, agents and carefully appointed third parties providing a service to us on our behalf to help us run our business, including payment service providers, engineering services including third party installers to complete the installation or commission your chargepoint, the application we use to facilitate follow up on website enquiries and to support our installation process and website host.
- Other organisations where we have a duty or are permitted to disclose your personal information by law for example if we receive a valid request from an official organisation in the interests of preventing or detecting crime, checking financial sanctions lists, for the purposes of fraud protection or credit and other risk reduction.
- Other third parties or individuals if you have given us permission to do so or they are acting on your behalf.
- Legal, financial and other professional advisors and other organisations that have a specific role in law such as statutory and regulatory bodies.
- Another company if our business or part of it is bought or taken over by that company or during confidential discussions about a sale or take over. We will ensure the information is protected by confidentiality agreements.
Unless we are required to disclose your information by law, we will not share your personal data without safeguards being in place. We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We have contracts in place with our third party data processors which means that they are only permitted them to process your personal data for specified purposes and in accordance with our instructions.
We do not generally process personal data outside the United Kingdom or European Economic Area, but certain third party service providers may transfer and process personal data outside the UK or EEA. To protect your personal information and comply with data protection law, any such transfers are subject to data safeguards.
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
How long will you use my personal data for?
We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements. We may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you.
To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting or other requirements.
In some circumstances we will anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes, in which case we may use this information indefinitely without further notice to you.
Your legal rights
Under certain circumstances, you have rights under data protection laws in relation to your personal data. The rights available to you depend on our reason for processing your personal data.
You have the right to:
- Request access to your personal data (commonly known as a “data subject access request” or “subject access request”). This enables you to receive a copy of the personal data we hold about you. You can always rely on this right, but there are some exemptions, which means you might not always receive all the information we process.
- Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.
- Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
- Object to processing of your personal data where we are relying on a legitimate interest and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.
- Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in certain circumstances.
- Request the transfer of your personal data to you or to a third party. This only applies to information you have given us.
If you wish to exercise any of the rights set out above, please contact us at email@example.com or via the postal address above.
No fee usually required
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we could refuse to comply with your request in these circumstances.
What we may need from you
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
Time limit to respond
We try to respond to all legitimate requests within one month. Occasionally it could take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK regulator for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance at firstname.lastname@example.org or via the postal address above. If you remain dissatisfied, or you would prefer not to discuss the issue with us, you can make a complaint to the ICO using the following contact details: https://ico.org.uk/make-a-complaint/ or Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF or telephone: 0303 123 1113.